Running Construction Projects on One System: BOQs, Job Orders and Equipment

A typical construction company runs on a patchwork: project schedules in one tool, material lists in spreadsheets, equipment bookings on a whiteboard and invoices in accounting software that knows nothing about the site. Margins disappear in the gaps between them.

Start from the project

Everything in construction belongs to a project. An integrated system lets you define projects and job orders, split them into tasks and sub-tasks, assign employees and sub-contractors, and track time against deadlines. Meeting notes and decisions stay with the project, not in someone's notebook.

Bills of quantities that drive purchasing

The bill of quantities (BOQ) is the bridge between estimate and execution. When BOQs live in the same system as procurement:

• Materials are planned per job order
• Site managers raise material requests that managers approve
• Approved requests become purchase orders with vendor prices
• Stock movements between stores and sites are recorded as they happen

Equipment that earns its keep

Equipment is expensive whether it is working or parked. Rental management — quotations, rental periods, delivery, returns and real-time availability — keeps assets moving and billed, whether you rent equipment out or allocate it internally.

Billing without the chase

Detailed quotations with online signature, conversion into sale orders, recurring invoices and automated follow-ups shorten the time between work done and money received.

See project costs while the project runs

When labour, materials, equipment and sub-contractor costs all post to the project as they happen, you see margins during the project — early enough to act — rather than at the final account.

Getting there

• Start with one or two live projects as a pilot.
• Standardise BOQ templates for your common work types.
• Train site supervisors on mobile-friendly requests and timesheets.

iConstruct, our construction edition, brings projects, BOQs, procurement, equipment rental and billing together. Explore iConstruct or book a consultation.